We are seeking an experienced personal assistant to provide day-to-day support to a managing partner and two junior partners.

The successful candidate will maintain effective communication with the managing partner and work with them to organise their diary, manage their appointments and commitments and liaise directly with clients and professionals on their behalf.  They will also assist the diary management and booking appointments for the partners that they support.

They will ideally have at least three years of personal assistant experience to a partner or director in a legal setting.

Their responsibilities will include, but are not limited to:

1. Diary management and answering internal diary related queries
2. Collating and recording monthly expenses 
3. Liaising with clients and professionals to arrange calls, video conferences, in person meetings and restaurant reservations.
4. Booking meeting rooms internally and externally
5. Liaising with new prospects, including:
   • Booking initial calls
   • Send Settify forms to the client 
   • sending LEGL onboarding emails and engagement letters
6. Managing the mediation process, including:
   • Book intake and joint sessions
   • Send mediation process emails
   • Send onboarding docs, LEGL links for AML checks, payment on account
   • Send session summary emails out 
   • Send out invoices
   • FMC membership renewal
   • Schedule meetings with mediation coaches
   • Manage mediation voucher scheme
7. Scheduling coaching and training sessions and providing necessary documentation
8. Drafting covering emails and sending letters and emails out on behalf of Peter/partners
9. Electronically signing COFA forms, contracts and documentation on behalf of Peter/partners
10. Assisting with the preparation for and scheduling for Resolution drafting committee meetings
11. Assisting with the scheduling and organising of national and regional Resolution committees, including: 
    • Setting up SharePoint folders with relevant documentation
    • Setting up BaseCamp for meetings
    • Liaising with attendees, fielding questions and tracking attendance
12. Assisting with the organisation and progression of various projects, including: 
    • Scheduling meetings
    • Providing relevant documentation
    • Scheduling follow up meetings
    • Checking the progress of projects and reminding Peter/partners where projects have stalled
    • Liaising with any third-parties in relation to projects where appropriate
13. Assisting with the maintenance of membership to the International Association of Foreign Lawyers and organising attendance to relevant events
14. Assisting with travel arrangements including booking taxis, trains, flights, hotels and activities
15. Fielding calls when Peter/the partners are unavailable, taking messages and assisting where possible
16. Monitoring Peter/the partners inbox when they are on annual leave and forward relevant emails to appropriate members of staff for action
17. Assisting with the organisation of Burgess Mee hosted events, including:
    • Booking venues
    • Catering
    • Sending invites and collating attendance lists
    • Liaising with relevant third-parties, including PR and marketing agencies
    • Assisting with the creation of marketing material
    • Attending events the day to assist with organisation 
18. Note taking 
19. E-filing
20. Time recording 
21. Any other reasonable responsibilities, from time-to-time, expected in a personal assistant role